COVID-19 has affected businesses worldwide, forcing many to work remotely during the ongoing quarantine. During this new remote working routine, your business will be using online communication applications more frequently than ever, the most prevalent of which being Teams. Simplify your remote work with a few Microsoft Teams tips and tricks from the Microsoft Gold Partner professionals at Tridius.
If you’re managing a team of people, communication is necessary to keep everyone on task. Since you aren’t in the office, you can’t check in on team members at their desks anymore. Video calling is a viable option, but Teams has collaboration tools that help you gauge productivity across your team. Microsoft Office 365 Global Administrators have access to the 365 Productivity Insights platform, free of charge. This allows you to check up on which team members are performing what tasks, how long it’s taking, where they’re running into issues, and more.
You have a busy schedule and multiple teammates. This leads to having numerous conversations with individuals, groups, or even chats that are across the entire company. With so many different channels, it gets confusing remembering the topic of a group chat versus a talk with a coworker. To help a conversation stand out and make it searchable, you give it a title. There is a pencil icon next to the member names of a chat. Click this icon and type the title you’d like to name the chat. Now you have a series of keywords that help you quickly search for the chat when you need to address a new point or concern.
If you need to be in constant contact with your coworkers but won’t always be in front of your computer, Teams has a mobile app you can use for mobile communication. The app streamlines Teams, emphasizing team chats and channels without the more technical features. If you need to enter a video chat, it also has that capability, so long as you have a consistent internet connection. If the desktop app isn’t working, Teams also has a web app for additional access options.
To help a conversation stand out and make it searchable, you give it a title. There is a pencil icon next to the member names of a chat. Click this icon and type the title you’d like to name the chat.
One positive to using Teams over alternative communication apps is that other Microsoft apps like Planner can integrate into your Teams layout. Planner is a task management tool that pins to any channel you want, making that specific channel more accessible and easier to manage. The Planner shows up as a tab on top of the channel. If you need a new task assigned to that channel, click the plus sign and type in anything you want. The channel will receive a notification, and you’ll have a communication method at your fingertips to answer any questions.
Microsoft Teams isn’t an exclusive club either. If you have a business partner or client that has an Outlook account, you can give them guest access to your company for file sharing, video meetings, and more. If you search the name of anyone in your company, you’ll find the option to chat with them, regardless of whether they have Teams. Since you aren’t limited to only using the app, you can reach anyone in seconds.
There are a few keyboard shortcuts that simplify your communication processes. Some of the more essential shortcuts are:
Teams is the perfect communication method for remote work, and if you need advice, technical help, or training, Tridius has all the solutions you need. As a Microsoft Gold Partner, we have insight and knowledge about Microsoft products that you won’t find anywhere else. We have a blog addressing how Microsoft Teams supports remote workers if you’re interested in using a simple but effective communication method. Finally, if you have any concerns with your Microsoft Cloud Services, contact Tridius today.
Tridius Technologies (a Terralogic Company) is an IT consulting firm that blends strategic planning with technology innovation, in areas like Cloud Infrastructure, Application Development,
Managed Services and Dynamics 365. Our mission is to inspire, innovate and improve.
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